One saved group per account
For each client, save a group with their cities, working hours and key contacts. The group is the substrate for every meeting, every SLA timer and every status update on that account.
Agency operations
Time coordination workflow for agencies
Agencies coordinate against many clocks at once — internal team, multiple clients, vendors, retainers. A repeatable workflow per account keeps every coordination decision fast and defensible.
Jump straight into the matching tool — your inputs stay private to your device.
Express SLAs in business hours
A '24-hour SLA' that breaches at midnight on Saturday isn't a 24-hour SLA. Use the SLA timer with business-hour rules so commitments survive weekends and regional holidays.
Pin recurring touchpoints to the account workspace
Weekly check-ins, monthly reviews and quarterly planning go on the workspace — anchored in UTC, rendered in the client's local time, restored every time you open the account.
Track billable hours next to coordination
Use the work-hours and payroll-hours calculators to keep billable totals in the same operational view as scheduling. Coordination and capacity should never live in different tools.
Tools and pages referenced above
Frequently asked
How many client groups can I save?⌄
Free covers a handful of saved groups; Pro raises the cap for agency-scale use. Saved groups are local-first and restore across devices when you sign in.
What's the fastest way to onboard a new client?⌄
Create their city group, set their working hours and pin one recurring touchpoint. Three steps, under five minutes — and the workflow is operational.
Related guides
Remote operations
Operational scheduling system for remote teams
An operational scheduling system for remote teams: saved city groups, recurring UTC slots, business-day deadlines and a restored workspace every Monday.
Collaborative planning
How to organize a collaborative planning workflow
Organize collaborative planning around a shared workspace, saved city groups and a single canonical scheduling window — so every contributor restores from the same state.
Scheduling checklist
Operational meeting scheduling checklist
An operational checklist to run before sending any cross-time-zone meeting invite. Working hours, DST, holidays, recording defaults and restore-ready state.
Keep going
Continue your workflow
Pick the operational workflow that fits — your saved setups, recent tools and shared schedules stay in sync.
Workflow hub
Scheduling Operations
Coordinate meetings, overlap windows and team availability across time zones — one calm operational workflow.
Open hubWorkflow hub
Productivity Time Systems
Time-block, focus and run recurring operational rhythms with calm continuity across sessions and devices.
Open hubSave this workflow to your workspace
Continuity across sessions — your saved setups, recent tools and shared schedules in one calm operational space.